Complete Guide to Moving Out of a Rental in Japan

Step-by-step guide to moving out: cancellation notice, utility shutoffs, move-out inspection, and deposit settlement.

Overview of the Move-Out Process

Moving out of a rental in Japan involves several steps with specific deadlines. Missing a step can result in unnecessary rent payments or deposit disputes.

Step 1: Review Your Lease Agreement

Before anything else, re-read your lease contract (賃貸借契約書). Pay attention to:

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Cancellation notice period: How far in advance you must notify. Usually 1 month, but some leases require 2 months.

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Final month's rent: Calculated as daily, half-monthly, or full-monthly rate.

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Early termination penalty: Some contracts charge fees if you leave within 1–2 years.

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Restoration scope: What the tenant is responsible for restoring.

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Cleaning fee clause: Some contracts require the tenant to pay for professional cleaning.

Step 2: Submit Cancellation Notice

Timing

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Follow the notice period in your lease.

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Late notice means you'll owe rent for the full notice period after notification.

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Example: If the notice period is 1 month and you notify on April 15, you owe rent until May 15.

Method

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Submit in writing (cancellation form) to the management company or landlord.

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Some management companies accept online submissions.

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Always use a method that creates a record.

Step 3: Cancel Utilities

Utility	When	How
Electricity	1 week before	Contact power company (web or phone)
Gas	1 week before	Contact gas company (may need shutoff visit)
Water	1 week before	Contact water bureau (web or phone)
Internet	1 month before	Contact provider (may need equipment removal)
Mail forwarding	1 week before	Submit forwarding form at post office (forwards for 1 year)

Step 4: Move-Out Inspection

What It Is

After all belongings are removed, you and the management company's representative inspect the unit together. They check for damage to walls, floors, and equipment, and determine repair costs.

Important Tips

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Attend in person. Skipping the inspection can lead to unfavorable charges.

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Take photos of anything pointed out.

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Bring your move-in photos if you have them.

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You don't have to sign anything you disagree with — even if pressured.

Step 5: Deposit Settlement

The Process

1. Inspection identifies repair items.

2. Management company sends an itemized estimate (1–2 months after move-out).

3. Repair costs are deducted; the remainder is refunded.

Preventing Disputes

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Know the official restoration guidelines from the Ministry of Land, Infrastructure, Transport and Tourism.

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Normal wear and tear is the landlord's responsibility by default.

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If you receive an unfairly high bill, consult your local consumer affairs center.

Avoiding Double Rent

To avoid paying rent on two places simultaneously:

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Align your move-in and move-out dates as closely as possible.

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Choose a new place with daily rent calculation for the first month.

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Ask if the new place offers a free rent period (フリーレント).